Compliance with Laws and Regulations Policy

Global Linguistic Services GLS Limited – Compliance with Laws and Regulations Policy

Purpose:

The purpose of this policy is to ensure that Global Linguistic Services GLS Limited operates in full compliance with all applicable laws, regulations, and industry standards. By adhering to legal and regulatory requirements, we maintain the highest standards of integrity, accountability, and professionalism in all our business operations.

Scope:

This policy applies to all employees, contractors, and third-party associates working on behalf of Global Linguistic Services GLS Limited. It encompasses all aspects of the company’s operations, including interpretation and translation services, client relations, and internal processes.

Policy Statement

Global Linguistic Services GLS Limited is committed to:

1. Complying with all relevant laws, regulations, and contractual obligations.
2. Promoting a culture of compliance and ethical business practices.
3. Monitoring and addressing changes in legal and regulatory requirements.

Responsibilities

Management Responsibilities:

• Stay informed about applicable laws and regulations affecting the company’s operations.
• Provide training and resources to employees to ensure awareness of legal obligations.
• Implement and enforce policies and procedures to promote compliance.
• Address non-compliance promptly and effectively.

Employee and Contractor Responsibilities:

• Familiarize themselves with laws and regulations relevant to their roles.
• Adhere to company policies and procedures designed to ensure compliance.
• Report any suspected violations of laws or regulations to management immediately.

Compliance Officer:

• Monitor compliance with applicable laws and regulations.
• Conduct regular audits and assessments to identify and mitigate risks.
• Serve as the point of contact for compliance-related questions and concerns.

Key Areas of Compliance

1. Employment Laws:

   • Ensure fair and lawful treatment of all employees and contractors.
   • Comply with laws governing wages, working hours, health and safety, and discrimination.

2. Data Protection and Privacy:

   • Adhere to the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
   • Safeguard personal and sensitive data in accordance with the company’s Data Protection Policy.

3. Anti-Bribery and Corruption:

   • Follow the UK Bribery Act 2010 and company policies to prevent bribery, corruption, and unethical behavior.

4. Industry-Specific Regulations:

   • Comply with regulations applicable to interpretation and translation services, including standards for accuracy, confidentiality, and professionalism.

5. Tax and Financial Reporting:

   • Ensure accurate and timely reporting of financial information in compliance with tax laws and accounting standards.

6. Environmental Regulations:

   • Adhere to applicable environmental laws and incorporate sustainability practices into business operations.

Non-Compliance

Failure to comply with laws, regulations, or company policies may result in:

• Disciplinary action, including termination of employment or contracts.
• Reporting to regulatory authorities, if required.
• Legal or financial consequences for the individual and/or the company.

Reporting and Escalation

Employees and contractors are encouraged to report potential non-compliance issues to their supervisor or the Compliance Officer.
Reports will be treated confidentially, and retaliation against whistleblowers is strictly prohibited.

Training and Awareness

• Regular training will be provided to employees and contractors to ensure awareness of relevant laws and regulations.
• Updates on changes in legal or regulatory requirements will be communicated promptly.

Monitoring and Review

• Compliance with laws and regulations will be regularly monitored through audits and assessments.
• This policy will be reviewed annually to reflect changes in legal requirements or company practices.

Contact Information:

For questions or concerns about compliance, please contact:
Email: compliance@globallinguisticservices.co.uk
Phone: +447498896053

Effective Date: 1 November 2024

By adhering to this Compliance with Laws and Regulations Policy, Global Linguistic Services GLS Limited ensures that all business operations are conducted ethically, legally, and transparently.